Roles

Staff Accountant

an accounting professional who records transactions, reconciles accounts and supports the month-end close for a company’s general ledger

Get demo Every workflow for this role

Your job, minus the screen work

You keep the general ledger true between closes. Post, reconcile, support: that's the job in three words. Too often the day goes to downloading files and keying payments that didn't apply on their own.

Where your week goes

  • Downloading lockbox and bank files and keying payments that didn't apply
  • Working the unapplied cash list one payment at a time
  • Answering balance emails by opening each account
  • Posting fees from the inbox and chasing unpaid deposits
  • Rebuilding the deposit liability rollforward at month end
  • Reconciling bank accounts in the last two days of the close

Most of this work starts every single day, so a missed Tuesday becomes Wednesday's backlog.

What an agent takes over

Payment matching

Applies lockbox and online payments by rule and shows you only the ones it couldn't match, next to the image.

Daily reconciliations

Prepares bank and subledger reconciliations every day instead of at close.

Deposit tie-outs

Rebuilds the deposit liability rollforward nightly and lists any difference.

Fee and deposit posting

Posts review fees and deposits from your schedule and queues refunds for approval.

Board packets

Assembles treasurer packets from your exports so you only edit the narrative.

What stays with you

  • Classification and estimates that need an opinion

  • Signing every reconciliation

  • Approvals inside your limit, with larger ones going to the controller

  • Owning the rules, and the conversations with owners, boards and auditors

Apps you already juggle

Yardi, RealPage, MRI, AppFolio, Entrata, Buildium, Vista, Sage Intacct, Epicor, NetSuite and more, plus bank and lockbox portals, payment portals, Outlook, Excel and SharePoint. Product →

property

  • Yardi
  • RealPage
  • MRI
  • AppFolio
  • Entrata
  • Buildium
  • bank and lockbox portals
  • payment portals

construction

  • Vista
  • Sage Intacct
  • Outlook
  • Excel

manufacturing

  • Epicor
  • NetSuite
  • SharePoint

A week, before and after

Before

  • Key unmatched payments every morning.
  • Hunt for the deposit difference at month end.
  • Reconcile banks in the last two days of the close.

After

  • Review a short exception queue with the lockbox image beside each item.
  • Read a tie-out that rebuilds itself every night.
  • Sign reconciliations prepared daily.

See every workflow for your role

Browse every posting, receivables, association and closeout workflow mapped for staff accountants.

Staff Accountant workflow catalog 35 manufacturing · 52 construction · 137 property management

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