Roles

Accounts Receivable

an accounting professional who records and applies customer payments and keeps a company’s receivables and cash book tied to the bank

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Your job, minus the screen work

You make sure every payment lands on the right customer, the right invoice or charge, on the right day, and ties to the bank. Billing and statements are part of it too, but cash application is where the re-keying piles up.

Where your week goes

  • Downloading settlement reports from payment portals, property by property
  • Opening lockbox files and looking up coupons that did not scan
  • Keying check receipts from scans at the office
  • Comparing posted totals with bank deposits in a spreadsheet
  • Emailing site managers about payments nobody can identify
  • Explaining at month-end why the ledger and bank are still one item apart

What an agent takes over

Payment imports

downloads third-party settlement files and imports them into the ledger.

Lockbox posting

reads the bank's lockbox file and images and posts the batch, with a check so a file never posts twice.

Check receipts

reads scanned checks and money orders, logs them and posts them.

Receipt rules

writes receipts where state rules require them, from a table you can update.

Daily tie-out

ties posted totals to bank deposits every day and flags the gap.

What stays with you

  • Payments that could belong to two customers or residents

  • Accounts in legal status, where the owner or attorney decides

  • Refunds and transfers between ledgers

  • Disputes, deductions and short pays that need research

Apps you already juggle

Your ERP or property platform (Yardi, RealPage, MRI, AppFolio, Entrata, Buildium, or your construction or manufacturing ERP), payment portals, bank and lockbox portals, Outlook, Excel and SharePoint.

  • ERP
  • property platform
  • payment portals
  • bank and lockbox portals
  • Outlook
  • Excel
  • SharePoint
  • Yardi
  • RealPage
  • MRI
  • AppFolio
  • Entrata
  • Buildium
  • or your construction
  • manufacturing ERP

A week, before and after

Before

  • First week of the month: import portal reports property by property
  • Daily: key check scans and hunt deposit differences in Excel
  • Month-end: explain the one lockbox item that will not tie

After

  • Each morning: a review queue with only unmatched payments, flagged accounts and failed tie-outs
  • Decide apply, hold, refund or ask the site; the agent posts it
  • Month-end: start reconciliation from a cash book that tied every day

See every workflow for your role

Browse every AR workflow across manufacturing, construction and property management.

Accounts Receivable workflow catalog 70 manufacturing · 60 construction · 90 property management

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