What it produces
A weekly certified payroll (the federal WH-347 or a state format) for every covered job, plus a signed Statement of Compliance.
Workflows
Certified Payroll
the weekly sworn payroll report showing that every worker on a prevailing-wage public job was paid at least the required rate
The job in one minute
Who owns it
Payroll prepares it, the certifying official (often the controller) signs it, with help from field admins, HR and the project accountant.
How often
A one-time setup per job, then every week covered work happens.
Why it hurts
The federal estimate is about 55 minutes per report, and every one of them is sworn. Most failures start at setup: the wrong wage determination, a craft with no matching classification, a fringe plan credited the wrong way, an apprentice whose registration lapsed. Weekly errors are mechanical: hours split across two jobs, a class typed in the company's words, net pay that no longer matches the register. Caught before signing, an underpayment is a correction. Caught after, it is a finding.
Systems it touches
The ERP's payroll and job cost, timekeeping apps, union portals, certified payroll services like LCPtracker and eMars, state portals (California DIR, New York, Washington, Illinois), SAM.gov for wage determinations, Outlook, Excel and SharePoint.
Keep your existing certified payroll export. Let it build the file, and let the agent check it, feed it, file it and prove it.
- ERP's payroll and job cost The ERP's payroll and job cost, timekeeping apps, union portals, certified payroll services like LCPtracker and eMars, state portals (California DIR, New York, Washington, Illinois), SAM.gov for wage determinations, Outlook, Excel and SharePoint.
- Timekeeping apps The ERP's payroll and job cost, timekeeping apps, union portals, certified payroll services like LCPtracker and eMars, state portals (California DIR, New York, Washington, Illinois), SAM.gov for wage determinations, Outlook, Excel and SharePoint.
- Union portals The ERP's payroll and job cost, timekeeping apps, union portals, certified payroll services like LCPtracker and eMars, state portals (California DIR, New York, Washington, Illinois), SAM.gov for wage determinations, Outlook, Excel and SharePoint.
- Certified payroll services like LCPtracker and eMars The ERP's payroll and job cost, timekeeping apps, union portals, certified payroll services like LCPtracker and eMars, state portals (California DIR, New York, Washington, Illinois), SAM.gov for wage determinations, Outlook, Excel and SharePoint.
- State portals (California DIR The ERP's payroll and job cost, timekeeping apps, union portals, certified payroll services like LCPtracker and eMars, state portals (California DIR, New York, Washington, Illinois), SAM.gov for wage determinations, Outlook, Excel and SharePoint.
- New York The ERP's payroll and job cost, timekeeping apps, union portals, certified payroll services like LCPtracker and eMars, state portals (California DIR, New York, Washington, Illinois), SAM.gov for wage determinations, Outlook, Excel and SharePoint.
- Washington The ERP's payroll and job cost, timekeeping apps, union portals, certified payroll services like LCPtracker and eMars, state portals (California DIR, New York, Washington, Illinois), SAM.gov for wage determinations, Outlook, Excel and SharePoint.
- Illinois) The ERP's payroll and job cost, timekeeping apps, union portals, certified payroll services like LCPtracker and eMars, state portals (California DIR, New York, Washington, Illinois), SAM.gov for wage determinations, Outlook, Excel and SharePoint.
- SAM.gov for wage determinations The ERP's payroll and job cost, timekeeping apps, union portals, certified payroll services like LCPtracker and eMars, state portals (California DIR, New York, Washington, Illinois), SAM.gov for wage determinations, Outlook, Excel and SharePoint.
- Outlook The ERP's payroll and job cost, timekeeping apps, union portals, certified payroll services like LCPtracker and eMars, state portals (California DIR, New York, Washington, Illinois), SAM.gov for wage determinations, Outlook, Excel and SharePoint.
- Excel The ERP's payroll and job cost, timekeeping apps, union portals, certified payroll services like LCPtracker and eMars, state portals (California DIR, New York, Washington, Illinois), SAM.gov for wage determinations, Outlook, Excel and SharePoint.
- SharePoint The ERP's payroll and job cost, timekeeping apps, union portals, certified payroll services like LCPtracker and eMars, state portals (California DIR, New York, Washington, Illinois), SAM.gov for wage determinations, Outlook, Excel and SharePoint.
12 steps · 6 actions · 4 decisions · 2 human reviews
The workflow, step by step
Action Decision Human review Select a step in the flowchart to jump to it.
1Setup once steps 1–5
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Action · Agent
Record each wage determination and modification for the job.
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Decision · Agent
Every craft the job will use maps to a classification on the determination. An unmapped one stops for a conformance request.
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Action · Agent
Set the certified flags on the job, employees and pay codes, and store apprentice registrations with expiry dates.
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Decision · Agent
Each fringe plan gets its hourly credit computed by the federal formula.
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Human review · The payroll manager
The payroll manager approves setup before the first timecard posts.
2Every week steps 6–12
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Action · Agent
After payroll posts, pull the register and timecards by worker, job, day and class.
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Decision · Agent
Per worker per day: rate and fringe at or above the floor, apprentice registered and within ratio, contact details on file, net pay equal to the register.
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Action · Agent
Build the WH-347 or state format with the next payroll number, including no-work weeks where the agency requires them.
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Human review · Certifying official
The certifying official works the exception list and signs electronically.
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Action · Agent
File on the agency or prime's system and save the confirmation.
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Decision · Agent
Every subcontractor's payroll for the week is on file. A missing one feeds the next pay app review.
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Action · Agent
Store the week's package for the three-year retention period.
✓ Done
See it done in the Gallery
Rules vs judgment
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Exact rules
- Rate and fringe floors, annualized fringe credit, apprentice ratios and dates, payroll numbering, net pay tie-out.
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The model reads
- Wage determination PDFs, plan documents, apprentice certificates, handwritten timecards, sub payrolls in odd layouts. A rule still decides.
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A person decides
- The trade split on mixed-work days, conformance requests, restitution for any underpayment, and the signature.
When it stops
New wage determination modification published
Routed to the payroll manager; nothing changes silently.
Apprentice registration expired or over ratio
Those hours go to review, since they may be owed the full rate.
Class typed in the company's words
The worker stops until the map is fixed or a conformance request is filed.
Worker on two covered jobs in one day
Hours split to each report; a split that does not add up goes to review.
Portal rejects the upload or times out
The step fails clean and resumes from the last verified line.
Sub payroll late
Logged, chased and passed to the pay app gate.
What you end up with
One package per job per week: the determination used, every rule result per worker per day, each exception with its resolution, the signer and time, the filing confirmation and each sub's payroll. When an agency asks for three years of records, the export is one click. Every action is logged with screenshots, as described on the Product page. Product →
Questions
Is the old WH-347 still accepted?
Not for weeks filed from October 1, 2026. The January 2025 revision is the valid form.
How are hours paid when a worker does two trades in one day?
At each trade's rate, but only if the records show the split. Without it, the higher rate applies to every hour. The agent asks the foreman for the split before payroll closes.
How does a California filing differ?
It goes to the state's eCPR system, at least monthly. The agent builds it from the same checked data as the federal report, so one set of rules produces both.
Is the prime responsible for its subs' payrolls?
Yes, which is why the agent tracks every sub's weekly payroll and feeds a missing one into the pay app review. Sub Pay App Review →
No prompts. No babysitting. No Integrations.