Receiving, Inventory & Warehouse (41)
about 158,118 hrs/yr
- Inbound appointment scheduling (Daily, about 4,750 hrs/yr) Receiving books dock appointments for inbound truckloads, checking expected POs, dock capacity, and labor, and confirms times with carriers by email or carrier portal.
- Receiving document intake (Daily, about 4,750 hrs/yr) When a shipment arrives, receiving collects the packing slip, BOL, and any certificates, matches them to the PO, and files or scans them for inspection, AP, and traceability.
- Receipt quantity/UOM validation (Daily, about 4,750 hrs/yr) Suppliers ship in their own units, such as feet, pounds, or boxes, while the ERP stocks in another.
- Packing slip to PO validation (Daily, about 4,750 hrs/yr) Receiving compares the packing slip line by line with the PO, covering part number, revision, quantity, and PO line, to catch wrong parts, wrong revisions, and shipments against closed lines before receipt.
- Lot/heat/serial capture (Daily, about 4,750 hrs/yr) For traceable materials, receiving records the supplier lot, heat number, or serial numbers from labels and certs into the ERP, tying each to the receipt so later jobs can be traced.
- Incoming label printing (Daily, about 4,750 hrs/yr) After receipt, receiving prints internal labels carrying part number, lot, quantity, and location barcodes for each container, so material can be scanned through putaway, issue, and counting.
- Incoming inspection routing (Daily, about 4,750 hrs/yr) Some receipts need inspection before stock: new suppliers, critical parts, or skip-lot samples.
- Receipt discrepancy handling (Daily, about 4,750 hrs/yr) Wrong parts, wrong quantities, missing certs, or damage found at receiving are logged as discrepancies.
- Over-receipt approval (Daily, about 4,750 hrs/yr) When a supplier ships more than ordered, receiving checks the over-receipt tolerance on the PO.
- Under-receipt/shortage handling (Daily, about 4,750 hrs/yr) Short shipments are received as partials, the PO line stays open or is closed short, and the buyer contacts the supplier about the balance and a new date.
- Damaged shipment claim (Daily, about 4,750 hrs/yr) Damage found on delivery is noted on the BOL and photographed.
- Return-to-vendor (Daily, about 4,750 hrs/yr) Rejected or excess material goes back to the supplier.
- Inventory putaway (Daily, about 4,750 hrs/yr) Received material moves from the dock to storage.
- Bin assignment (Daily, about 4,750 hrs/yr) Warehouse staff assign default bins to parts based on size, velocity, and storage conditions, and update assignments in the ERP whenever layouts change.
- Bin transfer (Daily, about 4,750 hrs/yr) Material moves between bins in one warehouse for consolidation, replenishment, or reorganization, and every move must be recorded so on-hand by location stays correct.
- Warehouse transfer (Daily, about 4,750 hrs/yr) Inventory ships between warehouses or plants.
- Intercompany inventory transfer (Daily, about 4,750 hrs/yr) Moving inventory between legal entities requires a transfer at intercompany price, with matching shipment, receipt, and intercompany invoice records on both sides of the books.
- Cycle count scheduling (Daily, about 4,750 hrs/yr) Inventory control plans which parts or bins to count each day, often by ABC class, value, or recent errors, and issues count lists so every item is counted at its required frequency.
- Cycle count execution (Daily, about 4,750 hrs/yr) Counters count assigned bins and record quantities on sheets or scanners, and the counts are entered in the ERP without the counter seeing the system quantity.
- Cycle count variance approval (Daily, about 4,750 hrs/yr) Count variances above a quantity or value limit need investigation before posting.
- Inventory adjustment (Daily, about 4,750 hrs/yr) Adjustments correct on-hand quantity for damage, found stock, errors, or count results.
- Negative inventory investigation (Daily, about 4,750 hrs/yr) Negative on-hand balances signal missed receipts, backflush errors, or transactions posted out of order.
- Inventory reservation/allocation (Daily, about 4,750 hrs/yr) Stock is reserved for specific orders or jobs so it cannot be used elsewhere.
- Kitting (Daily, about 4,750 hrs/yr) Components for an assembly or job are picked into kits, verified against the BOM, labeled, and moved to the line or held until the job starts.
- Material issue to job (Daily, about 4,750 hrs/yr) Components are issued from stock to a job in the ERP, by hand or by scan, recording quantity, lot, and location so job cost and inventory stay correct.
- Material return from job (Daily, about 4,750 hrs/yr) Unused components come back from the floor, are received into a location with their lot information, and are credited to the job they were issued to.
- Kanban replenishment (Daily, about 4,750 hrs/yr) An empty kanban card signals a refill.
- Stockout escalation (Daily, about 4,750 hrs/yr) When a needed part hits zero, materials escalates to buyers and planners, checks open supply, and decides whether to expedite, substitute, or reschedule.
- Lot trace inquiry (Daily, about 4,750 hrs/yr) For a quality issue or customer question, staff trace a lot forward to jobs, shipments, and customers, or backward to receipts and suppliers, through ERP lot transactions.
- Serial trace inquiry (Daily, about 4,750 hrs/yr) For serialized products, staff trace a serial number through build history, components, test results, and shipment to answer warranty, recall, or customer questions.
- Quarantine inventory management (Daily, about 4,750 hrs/yr) Suspect material is moved to a quarantine location and blocked from use until quality decides disposition, with the hold reason and date recorded.
- Customer-owned inventory tracking (Daily, about 4,750 hrs/yr) Material owned by customers, such as supplied components or tooling, is tracked separately, with receipts, usage, and balances reported back to each customer.
- PO receipt entry (Daily, about 2,250 hrs/yr) Receiving records quantities received against PO lines in the ERP, with lot or serial numbers and location, which updates inventory and creates the receipt record AP matches against.
- Slow-moving inventory review (Daily / Weekly, about 546 hrs/yr) Materials and finance review parts with little recent usage, compare stock with demand, and decide on supplier returns, use in other products, discounts, or a reserve.
- Excess and obsolete inventory review (Daily / Weekly, about 546 hrs/yr) Finance and materials calculate excess and obsolete quantities against demand and policy, set the reserve, decide disposition, and record the reserve in the ledger.
- Material staging (Daily / Weekly, about 546 hrs/yr) Before a job starts, warehouse staff pick components to a staging area near the line so operators have everything on hand, recording each move so stock stays accurate.
- Backflush exception review (Daily / Weekly, about 546 hrs/yr) When backflushed components fail to post, usually from shortage, wrong location, or lot rules, the transactions queue as errors that inventory control must investigate and repost.
- Shelf-life review (Daily / Weekly, about 546 hrs/yr) Materials with expiry dates, such as adhesives, resins, or chemicals, are reviewed as expiry approaches, then used first, retested, or scrapped.
- Consignment inventory reconciliation (Daily / Weekly, about 546 hrs/yr) For supplier-owned consignment stock, staff reconcile usage with supplier reports and create purchase transactions for consumed quantities, matching them to supplier invoices.
- VMI reconciliation (Daily / Weekly, about 546 hrs/yr) Under vendor-managed inventory the supplier replenishes from shared stock data.
- Annual physical inventory (Annual / Periodic, about 46 hrs/yr) Once a year the plant counts everything: transactions freeze, tags print, counts and recounts happen, adjustments post, and the book-to-physical difference is reconciled for the auditors.