The source
What comes in
- Approved replenishment or planning report
- Available stock, reservations and open supply
- Supplier lead time and order multiples
Inventory replenishment agent Stock is low.
Stock is low.
Check what’s already coming.
LaunchAI reads approved replenishment signals, checks open supply and prepares the purchasing action in your existing software.
The job in one minute
What the agent takes off your desk.
Inventory replenishment automation acts on approved stock or planning signals to prepare the next supply action. LaunchAI can read your planning output, check open supply and create the permitted purchasing work. Inventory policy, safety stock and forecasting decisions should remain explicit inputs to the workflow.
The finish
What comes out
A checked replenishment action or an exception explaining why it cannot proceed.
Your rules
Who owns the decision
The buyer and the responsible team keep commercial, qualification and financial authority. The agent does the permitted work and brings exceptions to their owner.
See it run
Watch the agent work through it.
In this conceptual walkthrough, an AI agent picks up the nightly replenishment notice for warehouse WH10, which flagged 10 lines below order point for vendor 20410 Keystone Fluid Power and created no POs. In Infor CloudSuite Distribution-style screens it works only its own warehouse, checks line 1 (HC-R2-06 hose) for on hand, on order and open supply, and rounds the recommended 130 FT up to 150 FT because the vendor sells 50 FT reels with a 100 FT minimum (policy RPL-03). The quote on file, KFP-Q-0814, expired on 10/13, so under PRC-02 it holds every line and emails Keystone for current pricing. When quote KFP-Q-1102 arrives it checks the sender, validity and each part number; nine lines pass but line 5 (HF-2210) was quoted as a different 10 µm part, so the agent holds it and asks buyer01, who decides to keep it on hold. The agent drafts PO 100482 for nine lines, replaces the expired costs, saves and reopens it, issues it within the 5,000.00 limit (total 2,731.80) and emails buyer01 a report.
Conceptual walkthrough with sample data. Screens are generic stand-ins modeled on the named system, not its own interface; workflow and screens vary by ERP.
At the buyer’s desk
The work is spread across several windows.
The report asks for more stock. There is already a PO in transit, a branch has reserved part of it and the supplier only sells full cases. Someone has to reconcile those facts before another order is placed.
A low on-hand balance does not necessarily mean another PO is needed. Supply may already be in transit, reserved stock may change the available balance, or the supplier may impose a pack multiple. A screen-based execution workflow must reconcile these facts before it prepares a purchase.
How the agent does it
Same screens. Your rules. A checked result.
LaunchAI follows the purchasing task through your existing applications. Each step has a source to read, a rule to apply or an outcome to check.
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Read the supply signal
Identify the item, site, need date and the policy that generated the requirement.
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Check existing supply
Review open orders, transfers and expected receipts before proposing another commitment.
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Prepare a feasible quantity
Apply approved pack multiples, minimum buys and supplier constraints. Highlight excess quantity created by those constraints.
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Route or execute the action
Prepare the permitted requisition or PO and send exceptions to the planner or buyer.
The detail that changes the job
What gets caught before the next step.
A replenishment report asks for 75 units, but an open PO covers 40 and the supplier ships multiples of 25.
Move the divider to see how the starting information becomes a checked outcome. The complete fields are in the table below.
| Field | Starting information | Checked outcome |
|---|---|---|
| Requirement | 75 units on report | Existing 40-unit supply checked |
| Order multiple | Any quantity assumed | 25-unit constraint applied |
| Decision | Another 75-unit order | Buyer reviews the net requirement |
Worked example, not a customer result. Values and documents illustrate what to test.
Exact rules. Context. A person where needed.
The exception has somewhere to go.
The agent needs to recognize the point where the next action depends on missing information or another person’s authority.
- An open order is overdue and its promise is unconfirmed.
- The minimum buy creates inventory beyond the approved limit.
Define the allowed fields and actions in your software. A draft, an external commitment and an approved payment are different steps.
Show the working
Measure the work that actually gets done.
Agree on the baseline and the finish before the pilot. Count review and exception work as well as completed transactions.
Measure 01
Replenishment actions checked against open supply
Measure 02
Orders corrected for pack or unit issues
Measure 03
Time from approved signal to buyer action
The practical questions
What buyers ask.
Does this generate demand forecasts?
This workflow executes approved planning signals. Forecasting and inventory-policy changes are separate capabilities to evaluate.
Why not order directly from a low-stock alert?
The alert may not account for all open supply or purchasing constraints. Check the relevant facts before creating another order.
Your applications. Your purchasing rules.
See the work happen on your screens.
We’ll scope the input, the saved output and the exception that needs your team.