Month-End Close Agent
Pull the statements, match every line, explain the differences, and prep the close, just like your staff accountant.
Works using
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No new system.No integrations.
reconciled every morning, not once a month ↗
- Opening$412,880.15
- Deposits$1,204,300.40
- Payments$1,188,962.07
- Closing$428,218.48
- Balance per bank428,218.48
- Deposit in transit0.00
- Customer ACH not booked (AJE drafted)-3,200.00
- Bank fee not booked (AJE drafted)45.00
What's the $3,200 deposit?
ACH from Delmar Contracting on 10/31, paying invoice 30098. It hit the bank after AR's last apply run. The entry is drafted to cash and AR.
- 01Bank activity
- 02Match
- 03Differences
- 04Accruals
- 05Close pack
Reconciled every day, not on day ten
Differences found at month-end take days to trace. Your agent reconciles daily, so the close is a review.
- Statements wait for month-end
- Books closed Day 10
- Deal lost. The owner made a decision on last month's numbers.
With your agent✦ Instant- Picked up the moment it lands
- Matched, reconciled, explained day 3
- Close on day three. No surprises.
Month-end is messy
- Late close. Numbers arrive too late
- Unmatched lines. Plugged to suspense
- Missed accruals. Expenses in the wrong month
- Overtime. Every month, same week
An agent that handles the messy parts your way.
- 01Every bank portalYour logins, every account
- 02Line-by-line matchNot a total that ties
- 03Explained differencesEvidence attached
- 04Drafts, not postsYou approve entries
- 05Close packageReady for review
Every close, by hand. Agents should!
- ManualAgent Download statements
- ManualAgent Export the GL
- ManualAgent Match deposits
- ManualAgent Match payments
- ManualAgent Trace differences
- ManualAgent Post adjustments
- ManualAgent Check accruals
- ManualAgent Tie out schedules
- ManualAgent Build close pack
- ManualAgent Send to controller
No new system. No integrations.
You're not buying software. You're adding an agent that uses the software you have.
- Your screens It uses your CAD, quoting system and inbox with keyboard, mouse and screen.
- Nothing to connect No API projects, no new software, no data migration. Your systems stay as they are.
- Built by talking Explain your process like you'd train a new hire. It learns by doing a real quote.
- You approve Drawings, prices, discounts, sends. Wherever you want a person, it stops and asks.
- Every run on record Screenshots, values read, prices used and who approved, for every quote.
Hand the whole close to an agent
- Pulls bank activity
- Matches to the GL
- Explains differences
- Drafts adjustments
- Controller approves
- Checks accruals
- Builds close pack
- You sign off
Agent does itYou decide
Five steps. One close.
One job, start to finish: Operating account ···4410, october reconciliation.
- 01
It pulls the bank activity
From each bank portal, with your login. Every account.
Bank portal · Statement- Opening$412,880.15
- Deposits$1,204,300.40
- Payments$1,188,962.07
- Closing$428,218.48
October statement · Operating ···4410
- 02
It matches every line
Deposits, checks, ACH, fees. To the GL, one by one.
Sage Intacct · Bank reconciliationItem From Price Deposits matched 142 of 143 $1,201,100.40 Payments matched 611 of 611 $1,188,962.07 Deposit 10/31In bank, not booked: customer ACH Not in GL $3,200.00 Bank fee 10/31 Not in GL $45.00 - 03
It explains the differences
Timing, missing entries, bank fees. With the evidence.
Sage Intacct · ReconciliationNo. REC-2026-10Operating account ···4410DraftDescription Qty Unit Amount Balance per bank 1 428,218.48 Deposit in transit 1 0.00 Customer ACH not booked (AJE drafted) 1 -3,200.00 Bank fee not booked (AJE drafted) 1 45.00 2 adjusting entries waiting for approvalDifference $0.00 - 04
It prepares the close
Reconciliations, accrual checks and the package, ready to review.
Outlook · New messageToController
SubjectOctober bank recs: ready for review
All three accounts reconcile to zero. Two adjusting entries need your approval: a $3,200 customer ACH from 10/31 and a $45 bank fee. Close package attached.
October close package.pdf
Send - 05
It answers questions
Why a balance moved, where an entry came from.
Email · Operating account ···4410What's the $3,200 deposit?
ACH from Delmar Contracting on 10/31, paying invoice 30098. It hit the bank after AR's last apply run. The entry is drafted to cash and AR.
Answered from: Bank detail and NetSuite invoice 30098
Bank rec & month-end: every step
What the agent does, where you decide, and the rules it checks.
you decide every green box
- Close calendar day 1
- Download bank activity
- Export GL cash detail
- Match line by line
- All matched?No → trace differences
- Explain each difference
- Over $500 unexplained?Yes → controller reviews
- Draft adjusting entries
- Controller approves entries
- Post & reconcile to zero
- Check accruals & schedules
- Build close package
- Controller signs off
- Month closed
Agent does it You decide Rule check
Built around how you work
Not a template. Your steps, your rules, your approvals.
- 01
Explain it once
Talk or type, like training a new hire. Hand over your SOP, price book and a few past quotes.
When a request comes in, first check: all matched? If not, trace differences.
Quoting SOP.pdf Price book 2026.xlsx 3 past quotes - 02
Watch it work
It works a real job on your screen. You correct it the way you'd correct a person.
Use the 2026 price book, not last year's.
Got it. Switched to 2026 and re-priced 4 lines.
Read requestDrawingPricing - 03
Save your process
A written procedure and a flowchart. Every run follows the version you approved.
- Download bank activity
- Export GL cash detail
- Match line by line
- All matched?
- Explain each difference
- Over $500 unexplained?
Change anything. Any time.
Any step, any rule, any approval. Say what changed. Approve the new version.
- Match line by line
- Check this customer's historyAdded
- Unexplained over $500?Changed
- Post & reconcile to zero
- Controller signs offRepeat customers: skip
- Over $500 unexplained?
Add a step after “Match line by line”: check this customer's history and flag anything unusual.
Step added
New rule: Unexplained over $500 → controller reviews.
Rule changed
Repeat customers under the limit don't need my approval anymore.
Approval changed
Saved as version 4. You approved it. The next run follows it. The last runs keep the version they ran on.
Your rules. Exactly.
Written once in plain English. Followed every time.
- Unexplained over $500? Controller reviews
- Adjusting entry needed? Draft, don't post
- Account won't tie? Stop and report
Never, on any run
- Post an entry without approval
- Plug to suspense
- Move money
- Change a closed period
Approvals, where you want them
It stops and asks you.
What it built, what it checked, what looks off and what it suggests. Approve, edit, reject, or take the wheel.
from your desk or your phone ↘
Approve two entries for October?
The controller approves every adjusting entry.
Agent suggests: Approve bothOne item needs a look. Everything else checked out.
OCTOBER · Operating ···4410
Balance per bank$428,218.48
Balance per books$425,063.48
Customer ACH 10/31+$3,200.00 · not booked
Bank fee 10/31−$45.00 · not booked
After entriesDifference $0.00
Difference$0.00
Review notes
- 753 of 755 lines matched automatically
- ACH posted after AR's last run
- Payroll and money market reconcile
Your team, before and after
| Today | With your agent | |
|---|---|---|
| Close day | Day 10 | Day 3 |
| Your accountants | Ticking and tying | Analysing |
| Differences | Found at month-end | Found next morning |
| Overtime | Every close | Rare |
How many hours can you get back?
Your volume, your times, your labor cost. Estimates, not results.
Account reconcileds × (minutes today − minutes with the agent) ÷ 60 × hourly cost
These are example assumptions, not results. Example for a multi-entity finance team: minutes per account cover downloading, matching, tracing and documenting. Use your own numbers.
Questions owners ask us
Do we have to buy new software or connect anything?
No. The agent works in the software you already use, with the same screens, keyboard and mouse your team uses, under logins you give it. Nothing to replace and nothing to integrate.
How is the agent built?
You explain the job the way you'd train a new hire: talk or type, and hand over your SOP and a few real examples. Then it does a real one live while you watch and correct it. Your process is saved as a flowchart and a written procedure, and every run follows the version you approved.
Will it post journal entries?
It drafts them with the evidence attached. A controller approves before anything posts, and closed periods are never touched.
Can we change the process later?
Any time. Add a step, change a rule, move an approval or drop one. Tell the agent what changed, review the new flowchart and save it as a new version.
Where does it run, and is it safe?
On your computers, in your signed-in sessions. Logins are kept in a vault and never shown to the AI. Every run is recorded with screenshots, values read and approvals given.
Which accounts should we reconcile first?
Bring last month's statements and recs.
no new system. no integrations. ↗