The source
What comes in
- Requester’s form, email or approved intake
- Item or procurement category
- Cost center, quantity, date and delivery location
Purchase requisitions agent “We need more bearings.”
“We need more bearings.”
Start with a complete request.
LaunchAI gathers the item, quantity, delivery and accounting details, prepares the requisition and sends it down your approval path.
The job in one minute
What the agent takes off your desk.
A purchase requisition is an internal request to buy. Automation helps collect required information, prepare the requisition and route it for approval. LaunchAI can perform that work in your existing screens while keeping an unapproved request distinct from an external purchase order or supplier commitment.
The finish
What comes out
A complete requisition with missing information resolved and the right approval route.
Your rules
Who owns the decision
The buyer and the responsible team keep commercial, qualification and financial authority. The agent does the permitted work and brings exceptions to their owner.
See it run
Watch the agent work through it.
In this conceptual walkthrough, an AI agent reads the coordinator's priority request for work order WO-55871 (property CC-104 Willow Bend Apartments, unit B-214, failed heat pump compressor, High priority, due 11/06) and Allied Comfort Parts' quote QT-7781. It opens the work order and the tech's diagnosis, then filters the unit's work orders and finds WO-55874 from the resident portal is a duplicate; a purchase order search finds no existing PO for the unit. Vendor AV-0412 Allied Comfort Parts is approved for CC-104 with insurance valid to 03/31/2027, while Northgate Mechanical is suspended. The quote matches the asset and installs 11/05, before the due date. Under policy PM-PUR-02 rev 4, the 3,180.00 compressor repair is an operating repair to GL 6420 and above the property manager's 2,500.00 limit, so regional manager rm02 must approve. The agent enters PO-104-00318 coded to CC-104, B-214 and GL 6420, saves it as Pending approval, and asks rm02, who approves in the ERP. It then issues the PO in the test tenant with vendor transmission off, verifies it, sets the work order to Parts on order with a note and replies to the coordinator.
Conceptual walkthrough with sample data. Screens are generic stand-ins modeled on the named system, not its own interface; workflow and screens vary by ERP.
At the buyer’s desk
The work is spread across several windows.
The maintenance request arrives as a short email. Which machine? Which bearing? How many, and by when? The buyer has to answer those questions before the request is ready for approval, never mind ordering.
A buyer cannot act on “we need more bearings” without knowing which specification, quantity, site and required date apply. Chasing the requester for these details consumes time and delays approval. A structured intake workflow checks completeness before the request reaches the next team.
How the agent does it
Same screens. Your rules. A checked result.
LaunchAI follows the purchasing task through your existing applications. Each step has a source to read, a rule to apply or an outcome to check.
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Capture the request
Record the requester, purpose and required goods. Keep the original description available for clarification.
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Resolve the item
Match the request to an approved item or non-catalog category. Identify missing specifications rather than guessing.
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Check required fields
Validate quantity, delivery site, accounting fields and the required date against your purchasing policy.
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Submit for approval
Prepare the requisition and route it through the configured workflow. Do not turn submission into an assumed approval.
The detail that changes the job
What gets caught before the next step.
A maintenance email asks for replacement bearings for two machines but omits the required part revision and cost center.
Move the divider to see how the starting information becomes a checked outcome. The complete fields are in the table below.
| Field | Starting information | Checked outcome |
|---|---|---|
| Intake | Email request | Requester and machines identified |
| Completeness | Part revision missing | Clarification requested |
| Approval | Buyer copied on email | Requisition routed to budget owner |
Worked example, not a customer result. Values and documents illustrate what to test.
Exact rules. Context. A person where needed.
The exception has somewhere to go.
The agent needs to recognize the point where the next action depends on missing information or another person’s authority.
- The requested item is not approved for the application.
- A request combines sites or cost centers with different approvers.
Define the allowed fields and actions in your software. A draft, an external commitment and an approved payment are different steps.
Show the working
Measure the work that actually gets done.
Agree on the baseline and the finish before the pilot. Count review and exception work as well as completed transactions.
Measure 01
Requests complete on first submission
Measure 02
Time waiting for clarification
Measure 03
Requisitions rejected for missing fields
The practical questions
What buyers ask.
Is a purchase requisition a purchase order?
No. The requisition is internal authorization work. The PO is the external purchasing document issued to a supplier.
Can non-catalog requests be automated?
The workflow can collect category and specification details for a non-catalog request. It must still use the correct policy and approval path.
Your applications. Your purchasing rules.
See the work happen on your screens.
We’ll scope the input, the saved output and the exception that needs your team.