The source
What comes in
- Supplier invoice and invoice reference
- PO lines and approved amendments
- Goods receipts and matching tolerances
Invoice matching agent Ordered. Received. Billed.
Ordered. Received. Billed.
Make the difference visible.
LaunchAI brings the invoice, PO and receipt together, investigates the missing evidence and routes the exception to its owner.
The job in one minute
What the agent takes off your desk.
Invoice matching checks a supplier invoice against the relevant purchasing records. In a three-way match, the comparison also includes receipts. LaunchAI can prepare the evidence and investigate missing information across accessible screens. Matching does not itself authorize payment, and unresolved quantity or price differences should remain visible.
The finish
What comes out
A matching evidence packet with resolved facts and assigned exceptions.
Your rules
Who owns the decision
The buyer and the responsible team keep commercial, qualification and financial authority. The agent does the permitted work and brings exceptions to their owner.
At the buyer’s desk
The work is spread across several windows.
The invoice is for the full order. Receiving has posted one shipment. Purchasing has a price amendment in an email. AP needs those pieces together to see whether the difference is a missing record, a partial delivery or a supplier question.
AP may see an invoice for the full order while receiving has posted only one shipment. Purchasing may have approved a revised price that has not reached the invoice record. The useful task is to establish the reason for the mismatch and give its owner the evidence needed to resolve it.
How the agent does it
Same screens. Your rules. A checked result.
LaunchAI follows the purchasing task through your existing applications. Each step has a source to read, a rule to apply or an outcome to check.
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Identify the transaction
Match the supplier and invoice reference, and check for a possible duplicate document.
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Compare the documents
Read ordered, received and billed quantities plus price, tax and charges on the configured basis.
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Investigate the difference
Locate the missing receipt, approved price change or supplier clarification. Do not create a receipt merely to make the invoice match.
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Route the outcome
Prepare the permitted correction or send the evidence to purchasing, receiving or AP. Keep payment approval in its existing process.
The detail that changes the job
What gets caught before the next step.
An invoice bills 100 units, but receiving records 70 and the supplier says the remainder is in a later shipment.
Move the divider to see how the starting information becomes a checked outcome. The complete fields are in the table below.
| Field | Starting information | Checked outcome |
|---|---|---|
| Ordered | 100 units | PO quantity confirmed |
| Received | 70 units | Partial receipt retained |
| Billed | 100 units | 30-unit difference routed to AP and buyer |
Worked example, not a customer result. Values and documents illustrate what to test.
Exact rules. Context. A person where needed.
The exception has somewhere to go.
The agent needs to recognize the point where the next action depends on missing information or another person’s authority.
- A receipt is missing or disputed.
- The invoice includes a price change that lacks an approved amendment.
Define the allowed fields and actions in your software. A draft, an external commitment and an approved payment are different steps.
Show the working
Measure the work that actually gets done.
Agree on the baseline and the finish before the pilot. Count review and exception work as well as completed transactions.
Measure 01
Exceptions with complete supporting evidence
Measure 02
Time waiting on the responsible team
Measure 03
Invoices corrected without unsupported overrides
The practical questions
What buyers ask.
Is matching the same as payment approval?
No. A matching result supports the process but does not grant payment authority.
Can an agent post a receipt to clear an invoice?
Receipt posting must reflect actual verified goods. It should never be used as a shortcut to clear a financial discrepancy.
Your applications. Your purchasing rules.
See the work happen on your screens.
We’ll scope the input, the saved output and the exception that needs your team.