The source
What comes in
- Invoice email, PDF or permitted portal document
- Supplier identity and reference fields
- PO linkage, coding and duplicate-check rules
Supplier invoice processing agent The invoice arrived twice.
The invoice arrived twice.
The record should not.
LaunchAI organizes supplier invoices, checks identity and duplicates, and prepares checked drafts with the original documents attached.
The job in one minute
What the agent takes off your desk.
Supplier invoice processing moves an invoice from intake to a checked accounting record and the required review. LaunchAI can organize source documents, compare extracted fields and prepare permitted drafts in your existing software. Financial posting and payment remain controlled steps with their own permissions.
The finish
What comes out
A checked invoice draft linked to the source and any unresolved AP exception.
Your rules
Who owns the decision
The buyer and the responsible team keep commercial, qualification and financial authority. The agent does the permitted work and brings exceptions to their owner.
At the buyer’s desk
The work is spread across several windows.
The supplier uploads an invoice to the portal, then emails the same PDF to the buyer. One document has two arrival paths. Your AP team needs the invoice reference, supplier and existing record checked before another draft is created.
A forwarded PDF can lose its original supplier context, and the same invoice may arrive through both email and a portal. Capturing the total is not enough. The workflow needs supplier identity, invoice reference, currency, line detail and a repeatable duplicate check before creating another record.
How the agent does it
Same screens. Your rules. A checked result.
LaunchAI follows the purchasing task through your existing applications. Each step has a source to read, a rule to apply or an outcome to check.
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Register the source
Retain the incoming document, sender context and received date in the approved location.
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Check identity and duplication
Compare supplier and invoice reference with existing records, including alternate channels of receipt.
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Prepare the draft
Enter the invoice fields and lines, then compare the draft with the document rather than trusting extraction alone.
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Route the financial work
Send PO, coding and credit-note exceptions to AP. Keep posting and payment decisions within authorized controls.
The detail that changes the job
What gets caught before the next step.
A supplier uploads an invoice to a portal and sends the same PDF to the buyer two days later.
Move the divider to see how the starting information becomes a checked outcome. The complete fields are in the table below.
| Field | Starting information | Checked outcome |
|---|---|---|
| Intake | Two channels | One supplier invoice reference |
| Record | Second draft proposed | Existing document identified |
| Evidence | Email attachment only | Original record linked to the follow-up |
Worked example, not a customer result. Values and documents illustrate what to test.
Exact rules. Context. A person where needed.
The exception has somewhere to go.
The agent needs to recognize the point where the next action depends on missing information or another person’s authority.
- Invoice and supplier currency do not match the expected transaction.
- A credit note is incorrectly treated as a new positive invoice.
Define the allowed fields and actions in your software. A draft, an external commitment and an approved payment are different steps.
Show the working
Measure the work that actually gets done.
Agree on the baseline and the finish before the pilot. Count review and exception work as well as completed transactions.
Measure 01
Duplicates detected before record creation
Measure 02
Drafts requiring field corrections
Measure 03
Invoices waiting for PO or coding clarification
The practical questions
What buyers ask.
Is invoice OCR enough?
Extraction supplies candidate data. The workflow still needs identity checks, duplicate detection, document comparison and the correct review route.
Will this send money to suppliers?
This content covers invoice preparation and exception routing. Payment execution is a separate finance process and authority decision.
Your applications. Your purchasing rules.
See the work happen on your screens.
We’ll scope the input, the saved output and the exception that needs your team.